County By-Laws

Somerset County By-Laws

Somerset County Democratic Committee By-Laws

 

  1. Name – The name of this organization shall be the Somerset County Democratic Committee (Hereinafter, County Committee).
  1. Purpose – The purpose of the County Committee shall be to promote the principles and programs of the Democratic Party in Somerset County, in the State of Maine, and in the United States of America by the election of Democratic candidates.
  • Membership
  1. Classification – The County Committee shall consist of the following classes of membership:
    • Elected Members – Each Municipal Committee in Somerset County shall be entitled to:
      • A minimum of three members on the County Committee, one of whom shall be the Municipal Committee Chair; and
      • One additional member for every 250 Democrats enrolled in the municipality on the date of the last general
      • When possible, the County Committee members of each municipality shall be divided equally between men and
    • At-Large Members
      • Additional members may be made by a majority vote at a regular meeting.
      • At-Large Members shall take office at the next meeting following election and shall serve until the next biennial caucus.
    • Ex Officio Members
      • The members of the State Committee from Somerset County shall be ex officio members of the County
      • All Democrats elected to partisan political office who reside in Somerset County shall be ex officio members of the County Committee.
      • All Democrats who are Constitutional Officers residing in Somerset County shall be ex officio members of the County Committee.
    • Non-Voting Members – All Democrats elected to partisan political office who appeared on a ballot in Somerset County but does not reside in Somerset County shall be non-voting ex officio members of the County Committee.
    • Honorary Members
      • The County Committee may confer Honorary Membership to individuals who have provided distinguished service to further advance the purposes of the Democratic Party in Somerset County

by a majority vote at a County Committee meeting called for that purpose.

  • Honorary Members need not be current residents of Somerset County.
  • Honorary Members shall have the right to attend and speak at meetings of the County Committee, and, notwithstanding voting membership, shall have none of the other duties, rights, and privileges of
  1. Qualifications

Notwithstanding non-voting ex officio and honorary membership, all members of the County Committee must:

  • Reside in Somerset County; and
  • Be registered to vote in the State of Maine as a
  1. Election
    • At each biennial caucus, Municipal Committees shall elect members of the County
    • County Committee members shall assume office as soon as elected by the Municipal Committees and serve for a term of two years or until their successors are elected.
  1. Duties

Members of the County Committee shall:

  • Attend meetings of the County Committee;
  • Participate in the governance and direction of the affairs and activities of the County Committee;
  • Work closely with Municipal Chairs to promote a grassroots Democratic organization;
  • Serve as liaison between the Municipal Committee and the County Committee;
  • Aid and cooperate with the campaigns of Democratic candidates; and
  • Assist in fundraising for County Committee activities and Democratic campaigns.
  1. Officers
  1. Officers – The elected officers of the County Committee shall be a Chair, a Vice Chair, a Recording Secretary, a Corresponding Secretary; and a Treasurer and may include an Assistant
  1. General Provisions
    • All persons seeking office must meet the qualifications of membership but need not be a member of the County
  • Elections will be:
    • Held at the first regular meeting in January following the regular November congressional and legislative elections; and
    • Decided by a majority
    • If three or more candidates are nominated for an office, the County Committee shall conduct voting for that office by preferential ballot with the winner determined by instant runoff
  • No member shall hold more than one office except that the Recording Secretary and the Corresponding Secretary may be held by the same member.
  • Officers shall assume office upon election and serve for a term of two years and until their successors are
  1. Chair

The Chair shall:

  • Be the general executive officer of the County Committee;
  • Make available to the County Committee and the office of the State Democratic Headquarters a current list of all members and officers of the county and municipal committees of the Democratic Party of Somerset County;
  • Preside at all meetings of the County Committee;
  • See that caucuses are held prior to the biennial State Convention in accordance with the legal requirements of the State;
  • See that the chair of each municipality is reasonably notified of the number of delegates that must be elected to attend the State Convention and the number of County Committee members that are to be elected from the municipality;
  • Be an ex officio member of each standing subcommittee and appoint a chair for each; and
  • With a majority vote, establish ad hoc subcommittees as needed to address the interests and concerns of the County Committee
  1. Vice-Chair

The Vice-Chair shall:

  • Be vested with all of the powers and shall perform all of the duties of Chair in the event of the absence or disability of the Chair;
  • Preside over the election of a new Chair in the event of a vacancy in the Chair;
  • Be an ex officio member of each standing sub-committee; and
  • Perform any other duties that the County Committee may
  1. Recording Secretary

The Recording Secretary shall:

  • Keep a complete and accurate record of the Committee meetings by filing a duplicate copy of such record with the Chair prior to the next meeting;
  • Make available to any member of the Committee for examination or copying any such record of meetings;
  • Keep a record of the attendance of the Committee members at each meeting;
  • Maintain a current list of all members and officers of the County and municipal committees of the Democratic Party of Somerset County; and
  • Perform any duties that the County Committee may assign.
  1. Corresponding Secretary

The Corresponding Secretary shall:

  • Write press releases on special meetings, events, and specific issues as directed by the County Committee;
  • Communicate with the Democratic State Committee as necessary;
  • Upon request of the Chair of the member’s Municipal Committee, make attendance records available to the Municipal Committee; and
  • Perform any duties that the County Committee may
  1. Treasurer

The Treasurer shall:

  • Keep a full and accurate record of all receipts and disbursements;
  • Deposit all Committee monies in the name of the Somerset County Democratic Committee in a recognized bank or trust company;
  • Disburse the funds of the County Committee as may be ordered or required by the County Committee;
  • Render to the Chair or to the County Committee reports of the Treasurer’s transactions and of the financial condition of the County Committee at all regular meetings of the County Committee and submit semiannual written reports during the year prior to the general election and quarterly written reports during the year of the general election;
  • Comply on a timely basis with all legal requirements relating to the receipt and disbursement of funds;
  • Be an ex officio member of the Finance Subcommittee; and
  • Perform any duties that the County Committee may
  1. Assisstant Treasurer

If an Assitant Treasurer is elected, the Assistant Treasurer shall:

  • Assist in the performance of the Treasurer’s duties;
  • Perform the tasks of the Treasurer in the event of the absence or disability of the Treasurer;
  • Act as Treasurer in the event of a vacancy in the Treasurer;
  • Be an ex officio member of the Finance Subcommittee; and
  • Perform any duties that the County Committee may
  1. Vacancies
    • The Chair or any member of the County Committee may announce a vacancy in an office; and
  • Such vacancy shall be filled at the next regular meeting called for that purpose following the
  1. Meetings
  1. Regular Meetings – Regular meetings of the County Committee shall be held at least once each month during the year of the general election and once every two months during the year prior to the general election at a time and place designated by the Chair unless otherwise agreed to by a majority vote at a regular County Committee
  1. Special Meeting
    • Special meetings shall be called by the Chair or upon written request to the Secretary signed by any five members representing at least two municipalities of the County
    • Such a request shall state the purpose for which the meeting is
    • The Chair shall call a special meeting within one month following the receipt of the appropriate
    • The Chair shall notify in writing each member of the County Committee of the time, place, and agenda of the special meeting at least seven days prior to the meeting.
  1. Quorum – Three members present and eligible to vote shall constitute a
  1. Proxy Voting – No votes may be cast by
  1. Notice – The Chair shall notify in writing each member of the County Committee of the time, place, and agenda of each regular meeting at least five days prior to the
  1. Executive Council
  1. Members

The membership of the Executive Council shall consist of:

  • The Officers of the County Committee; and
  • Members of the State Committee representing Somerset
  1. Meetings
    • A majority of members present and eligible to vote constitutes a quorum at a meeting of the Executive
    • When necessary, meetings may be conducted via electronic means, including voting by e-mail, provided at least one attempt is made to contact each
    • Records
      • The Executive Council shall keep minutes of all meetings and all votes shall be recorded by name.
  • All records of the Executive Council shall be open and available to all members at the next County Committee meeting or upon request of any
  1. Duties
    • The Executive Council shall act in an advisory capacity to the County Committee.
    • The Executive Council may make recommendations to be ratified by the County Committee except for situations of an urgent nature requiring immediate action.
    • In situations of an urgent nature requiring immediate action, the Executive Council may make a necessary and proper action by a two-thirds vote at a duly called and constituted
    • The Executive Council shall perform any duties the County Committee may
  • Standing Subcommittees
  1. Finance Subcommittee

The charge of the Finance Subcommittee shall be:

  • To raise funds to support Committee activities;
  • To provide financial assistance to Democratic candidates seeking election; and
  • To prepare a biennial budget for approval by the County
  1. Additional Standing Subcommittees
    • The Chair shall provide the County Committee with a list of additional standing subcommittees at the next regular meeting after the Chair’s election.
    • The Chair, with the approval of a majority vote, shall establish the standing subcommittees submitted in accordance with Paragraph (a) or at any regular meeting of the County Committee as deemed necessary and appropriate.
  • Finances
  1. Expenditures may not be contracted by any officer or member of the Committee unless previously authorized by vote of the
  2. All bills shall be itemized and shall specifically identify the goods or services provided.
  3. The Treasurer may not pay any funds until approved by the
  4. Expenditures of an Urgent Nature
    • Expenditures of no more than $200.00 that are of an urgent nature may be contracted by the Chair with the approval of the Executive
    • The County Committee shall be notified of the expenditure at the next meeting.

 

  1. Resignation
  1. Voluntary Resignation – Any member or officer of the County Committee may at any time resign.
    • As a Member
      • Such resignation shall be tendered to the County Committee or the Chair and shall take effect immediately upon receipt by the Chair unless otherwise
      • If said member represented a municipality, the County Chair shall notify the appropriate Chair of the Municipal
    • As an Officer – Such resignation shall be tendered to the County Committee Chair and shall take effect immediately upon receipt unless otherwise
    • Resignation as an officer shall not imply resignation as a member unless the notice of resignation explicitly states resignation as both an officer and a
  1. Automatic Resignation – A voting member or officer of the County Committee shall have automatically resigned if said member or officer no longer meets the qualifications for
  1. Removal
  1. Removal of Officers – An officer may be removed from office for inaction or impropriety by a two-thirds vote at a meeting called for that
  1. Removal of Members – A member may be removed from the County Committee for inaction or impropriety by:
    • A two-thirds vote of the Municipal Committee of said member if such member represents a municipality; or
    • A two-thirds vote of County Committee members present at a meeting called for that
  1. Notice and Procedures
    • Notice shall be given at least seven days prior to such meeting for all removal cases.
    • Procedures
      • A member may be removed at the discretion of its respective Committee in accordance with the Parliamentary
      • Officers may be removed for cause by disciplinary procedures set forth in the Parliamentary
    • Removal as an officer shall not imply removal as a member unless the notice explicitly states removal as both an officer and a
  1. Parliamentary Authority – The current edition of Robert’s Rules of Order Newly Revised shall govern the meetings, organization and actions of the County Committee in all cases to which they are applicable and in which they are consistent with any special rules that the County Committee may adopt, these By-Laws, the Charter of the Maine Democratic Party, and all applicable local, state and federal
  • Amendment
  1. These By-Laws may be amended by a two-thirds vote at a meeting called for that purpose.
  2. The notice shall:
    • Include the text of the proposed amendment and the text of the By-Laws to which the amendment is proposed; and
    • Be given at least seven days prior to the meeting.
  3. The amendment shall be considered at the next regular meeting following the request.

 

Adopted on October 18, 2015

Amended on June 24, 2018